Useful emails, and nothing else
Your Boathouse sends a small, deliberate set of club-branded emails. Here is exactly what goes out at a canoe club, who receives it, and how everyone stays in control.
Four emails, each with a job
Overdue-return alerts
The safety email that matters most. If a C1 passes its estimated return time without checking back in, Your Boathouse emails your coaches, your admins and the paddler automatically.
- Sent the moment a boat is overdue
- Goes to coaches, admins and the paddler
- Sent once per outing — no nagging
- Includes the boat, who took it out and where they were headed
The weekly digest
Every week, coaches and admins get a one-email summary of the boathouse — the week ahead and the week just gone — so the committee always has the picture without logging in.
- The week ahead, boat by boat
- Last week’s outings, hours and busiest boats
- Incidents and boat issues reported
- Choose Monday or Sunday delivery
Water-status broadcasts
When a coach sets conditions to amber, red or closed — say for rising river levels — they can email the whole membership in one click, so no one turns up to a closed sprint session.
- One click to notify all members
- Carries the status and an optional note
- Red or closed also suspends check-outs in the app
Invitations
Growing the club happens by email too. Invite paddlers by address and they join automatically after signing up — with the role and boat permissions you chose.
- Invite by email with a chosen role
- Automatic join — no codes to copy
- Resend or revoke pending invites anytime
Every notification, by role
| Notification | When | Member | Coach | Admin |
|---|---|---|---|---|
| Overdue-return alert | A boat passes its estimated return time | Own outings | Any boat | Any boat |
| Water-status change | A coach or admin changes conditions | Yes | Yes | Yes |
| Weekly digest | Once a week, on your chosen day | — | Yes | Yes |
| Issue reported | A member flags a problem with a boat | — | — | Yes |
Members choose what reaches them
Every notification is on by default and can be switched off per person, per club — so people get what they need and nothing they don’t.
Per-person preferences
Each member manages their own notification preferences from their profile — independently for each club they belong to.
Club-branded
Every email carries your club’s name, logo and colours, so it lands as a message from your boathouse — not from a faceless tool.
No spam, ever
No marketing, no digests members didn’t ask for. Overdue alerts are sent once per outing; the weekly digest is once a week.
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