The right people on the right boats
Access at a outrigger club is rarely one-size-fits-all. Your Boathouse gives you roles for the broad strokes and fine, per-boat control for everything else.
Three roles cover the basics
Everything — fleet, members, settings, billing, competencies and every report.
Live on-water view, mark boats returned, manage members and permissions, triage issues, set water status.
Book and check out the boats they’re allowed, report problems, and read published waterway guides.
What each role can do across Your Boathouse
The view most committees want first. Permissions aren’t only about boats — here’s how access works across every part of the app, from the water to the committee room.
| Capability | Member | Coach | Admin |
|---|---|---|---|
| On the water | |||
| Book & check out a boat * | |||
| See everyone who’s on the water | |||
| Live on-water board for the boathouse | |||
| Mark another crew’s boat returned | |||
| Safety | |||
| Report an incident or near-miss | |||
| Review, close & export incidents | |||
| Set the club water status | |||
| Read waterway navigation guides | |||
| Create & publish waterway guides | |||
| Fleet & maintenance | |||
| Report a problem with a boat * | |||
| Triage issues & schedule maintenance | |||
| Add, edit & import boats | |||
| People & club | |||
| Invite & manage members | |||
| Set per-boat permissions | |||
| Grant & revoke competency sign-offs | |||
| Define competencies & templates | |||
| Club settings, branding & sports | |||
| Billing & subscription | |||
| Reports | |||
| Daily, weekly & maintenance reports | |||
| Weekly digest email | |||
* Member access here is a club-configurable default — loosen or restrict it per club, or per member on any specific boat.
Fine control, boat by boat
Per-boat permissions
Beyond the broad roles, you decide who can do what with each individual boat. Keep your new paddlers in the right boats and the OC6 for those who are ready.
- Four controls per boat, per member
- Check out · pre-book · view logs · report issues
- So new paddlers never book the OC6
Private boats
Some boats aren’t for everyone — a squad shell, or a privately-owned OC1. Mark a boat private and only the members on its allow-list can see or book it.
- Hidden from everyone not on the list
- Perfect for squad or privately-owned boats
- Admins and coaches always see them to manage
Competency sign-offs
Require the right qualification before a member can take out a class of boat — for example a huli-recovery or OC6 steerer sign-off. Competence, not chance, decides who goes afloat.
- Block check-out until signed off
- A softer “warn” option for things like swim tests
- Set requirements per boat class, with expiry dates
Set access before they arrive
Permissions don’t start from scratch. When you invite someone, you choose their role and pre-set their boat permissions, so they have exactly the right access the moment they join.
- Role and boat permissions on the invite
- Applied automatically on join
- Adjust anytime from the members page
What each role can do, out of the box
Sensible starting points you can loosen or tighten per club and per boat.
| Per-boat action | Member | Coach | Admin |
|---|---|---|---|
| Check out | default | ||
| Pre-book | default | ||
| View session logs | default | ||
| Report issues | default |
cancan’t. Marked “default” actions are configurable per club; individual members can be granted or restricted on any specific boat.
A few more things that work alongside access
One login, every club
Members can belong to more than one club — a rower and a coach elsewhere — with a separate role in each. A switcher moves between them; permissions never leak across clubs.
A complete activity history
Every check-out, return, issue and incident is logged. Who can see the detail is governed by permissions, but the record is always there for safety reviews, audits and insurance.
Branded for your club
Your club’s name, logo and colours flow through the app and every email, so what your members see and receive feels like it comes from your boathouse.
Keep exploring
Ready to set up your outrigger club?
Start free — up to 5 boats and 3 members, no card required.